Export to Office formats

Are you about to give a presentation and would like to demonstrate your extensive analyses in a PowerPoint presentation? Or do you want to insert your easymap maps into a Word document?

For these tasks easymap offers you optimal support and enables you to export map sheets, workbooks as well as reports directly into PowerPoint presentations and Word documents. With just a few clicks you can transfer the detail maps of a report or entire workbookn into these Microsoft formats.

When exporting to a PowerPoint presentation, easymap even offers the option to use PowerPoint templates. Thus, the maps are directly integrated into the predefined design of your PowerPoint slides.

Call Export

The command Export > Office-Formats in the menu File enables the export of easymap graphics in PowerPoint- or Word-Format.

A dialog window opens offering various export options:

  • File Format: Word document (*.doc; *docx) or PowerPoint presentation (*.ppt; *.pptx)
  • Extent: Selected sheet, entire map folder or report
  • More Options: These differ depending on the selected file format.

For each map sheet, one page is exported to a Word document or a PowerPoint slide. The report exports each selected area to one page. If several reports are available in the empx file, you can use each report as an export basis. Activate the Report option and select the corresponding report from the drop-down menu.

If you want to specify a specific slide layout, you can use Additional options under Use template to specify a file to be used as a template.

The Content category holds the following setting options:

Export Background Sheet

Here you can decide whether you want to export the sheet background or not. You can define the background color of an easymap map sheet in easymap in the properties dialog of the sheet in the area general under display / filling.

Slide Type

There are two export options for the Slide type: Empty slide or Position objects in text block.

The first variant inserts the sheet elements into an empty slide, the second variant uses the text fields predefined in PowerPoint. Thus, the sheet name is inserted in a title text field and the map in another text field. If the option Empty slide is selected, further options are available under Slide format; namely PowerPoint preferences, Lateral format and Portrait format. In the last option, you can create a presentation with portrait slides, for example.

Group sheet objects

If you select Yes, all contents of the exported easymap graphic will be merged into one single object in PowerPoint.

If you select No, all sheet contents of the exported easymap graphic will be inserted as separate objects in PowerPoint.

This means that headings and legends in PowerPoint, for example, can still be edited. However, only those objects that belong to the content of a sheet in easymap are inserted as separate objects in PowerPoint. All contents of a map (e.g. area texts, diagrams, symbols, areas, borders) are combined in PowerPoint to one object "map".

When exporting to the *.doc/*.docx file format, a new Word document is created.

Group sheet objects

Here you can select whether the leaf elements such as the map, legend, texts, inset map etc. in your Word document should be inserted grouped or ungrouped (group leaf objects / Yes or No). If you select the grouping option, you can no longer move the individual elements in the Word document separately. In addition, the size of the individual elements cannot be changed independently of each other.

Note: When exporting to Word, please note that Word cannot exceed a maximum sheet size of 55.87 cm (width or length). If you use a larger page in easymap, you will be informed about this during export. The page size is then automatically set to the maximum width or height and the graphic is reduced proportionally.

Complete export

After all settings have been made, first click Next. In the following dialog box, specify the file name and directory in which either the Word document or the PowerPoint file is to be saved. Here you have the possibility to use Text macros in the file name.

After clicking on Finish, the new file is created in the previously selected directory. If necessary, the file opens automatically if the option Open exported document is activated in the dialog box Export options.